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How to Setup a Professional Email Address with Gmail and G Suite

Setup a Professional Email Address with Gmail and G Suite

If you are looking for a detailed step by step guide for creating a professional email address and thinking, “how to create Google email from my domain”, then we have good news for you. In this article, we will detail down the step by step guide on how to start a professional email. After reading the article, you will know the steps required to create a Google email from your domain. But before jumping into the details, we will shed light on what is a professional email and why it is important to have a professional email in the first place. 

What is a Professional Email Address?

Are you wondering, “how to create google email for my domain?” A professional email address is an email address combining your name with the name of your organization. For example, you are using a free email address from Gmail, which is something like kevindavid_098787@gmail.com. And maybe you are working as a writer, so you keep the email address as kevindavid_098787@gmail.com. None of these examples are professional. On the other hand, if you had a website domain named droitthemes.com, then you can have a professional email address with the name: kevindavid@droitthemes.com. The last example is by far the most professional example we can get. This is what a professional email is all about.

By tagging your email with your domain, you can easily have a professional email address in no time. In the following, before discussing how to start a professional email, we will discuss why it is important to have a professional email address. 

Why Should You Have a Professional Email Address?

The main reason for having a professional email address is to, of course, look professional. When you give out a visiting card with a professional email address, it will amplify the value of your brand. Overall, it gives a good indication of your organization and you. And we are recommending using GSuite as the platform to get your professional address because it is secured and feature-rich than other similar service providers. The web hosting providers that provide professional email address does not match with the amount of feature and flexibility GSuite offers. As a result, GSuite gets leaps and bound ahead with its quality and features. With GSuite, the experience is transcending to a different level. This cannot be matched by the other web hosting providers. This is why it is essential to get your professional email address with GSuite. In the following, we will list down the key reasons to pick GSuite and Gmail to get your professional email address. 

  • You can use your website domain to have the professional website ready.
  • Gmail has very strong security and filers against spamming.
  • The total storage per email is 30GB, exactly double space than the free Gmail account.
  • You can get access to different features such as Google Calendar, Goggle Drive, and other Google products with it.
  • Compatible with WordPress. 
  • The overall quality and features that are offered by GSuite are top-notch, and you can trust this tool to use your professional email address. 

As you are quite aware of the major reasons to use Gsuite and Gmail for your professional email address, now let’s get to the details of how to create Google email hosting for business and answer your query on how to create google email for my domain. 

Setting Up an Email with G Suite

To set up a professional email address with GSuite, the very first step is to sign up for a G Suite account. For each user, the monthly payment is $6 per user. Getting started with a G Suite account is easy. All you have to do is visit the G Suite website – Google Workspace and follow the steps to get started with your professional email plans. You can pick the plan that is most suitable for your business and budget. Google is currently offering three standard plans and one customizable plan for different enterprises. 

Gsuit Pricing

From above, you can check the details of the different plans they are currently offering. You can find more information here

After picking your desired plan, you will have to choose the number of users you will have and the location of your country. After giving the necessary information, click on the next button to continue. 

Get started with GSuite

After giving this information, you will be required to provide more personal information such as name and other email address you have. 

Contact info on GSuite

Once you have given the necessary information here, click on the next button and it will show you the following section. 

Domain option on GSuite

Here, Google will ask if your business already has a domain or not. If you already have a domain, select “YES, I HAVE ONE I CAN USE,” and if you do not have any website domain, you better select other available options. If you have to get a new domain, then you can get hold of a domain from many sources. 

And if you have a domain already, then you can proceed to the next stage to keep on going with the process. In case you have a domain already, you will have to integrate the domain with your G Suite by proving ownership of the domain. We will detail down the steps in the latter part of this article. 

In the next step, you will have to put the personal information that is associated with the email address you are opening. Give a proper user name. Make sure the user name reflects your name, and if you want to represent any specific department, you can do that too. For example, Support, Help Desk, Marketing, Human Resources, etc.

Sign up th GSuite

Once you have given the user name and selected the password, click on the “Agree and Create Account” button. With that, your G Suite account will be created. 

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To use the G Suite account, you will have to complete the setup and integrate the email with your website domain. When you see the above-mentioned dialog box, click on the ‘GO TO SETUP’ button to start the setup process. In the next step displayed below, you can add more email addresses to the account by selecting the first name, last name, and user name. Once you are done adding the email addresses, click on the “I added all user email addresses currently using kevindavid@droitthemes.com” Please note that you can always add more email addresses later on. 

Once you have given the user name and selected the password, click on the “Agree and Create Account” button. With that, your G Suite account will be created. Let’s get to the details of how to start a professional email. 

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In the next step of the process, you will have to add the domain you are using. If your domain is purchased with Google, you can complete the setup easily. But if your domain is from a different source, you will have to confirm the ownership of the domain to move on with the setup process. Once you click next to the above-mentioned dialog box, it will show the following section. 

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This section will show the HTML code snippet that you will have to add to your website to move on with the setup process. Before we get to the details of the setup, let us narrow down the methods that you can use to complete the integration. 

  • HTML File Upload: You can use an FTP client or a file manager app in your hosting account dashboard and upload an HTML file to your website. 
  • MX Record Method: If you do not have a website, then this MX Record method will solve your problem. We will elaborate on how you can utilize this method in the latter part of this article. 
  • Using WordPress plugin: If you are using WordPress on your website, you can easily complete the setup by using a simple WordPress plugin

For better understanding, we will start with the easiest method to complete the process. According to us, if you are using WordPress. Completing the setup using the WordPress plugin will be the easiest way to complete the task. In the following, we will show in detail how you can complete the process using WordPress.  

Setting up Email Hosting for Business With WordPress

If you are using WordPress, you can setup the email hosting by using the Insert Header and Footer plugin. In order to complete the process, do the following steps:

  • Log in to your WordPress dashboard
  • Go to plugin area from the left-hand side menu
  • Go to Plugins
  • Select the add new button and search for Insert Header and Footer plugin
  • Install and activate the plugin to get started

If you are having trouble with installing the plugin, check out this detailed step by step guide. 

Once the plugin is activated, take the following steps to complete the setup process. 

  • Navigate to Settings from your WordPress dashboard
  • Click on Insert Headers and Footer
  • It will show you a dialog box where you can copy-paste the meta tag that was given when you opened the G Suite account.   
  • You will have to copy-paste HTML code on the “Scripts in Header” section
  • After adding the HTMl code, click on the save changes button

After that, go to G Suite and click on ‘I added the meta tag to my homepage’ checkbox.

In the next step of setting up google email hosting for business, you will have to add MX record entries for your domain name. The MX record will be required only if you have a hosting and an associated website. The process of setting up the MX records it is quite similar for the majority of the domain providers. In the following, we will show how you can add MX Records using BlueHost. 

Take the following steps to add the MX records on your BlueHost. 

Login to your Bluehost hosting dashboard and click on ‘Domains’. On the next page, select your domain name and then click on the ‘Manage’ link next to DNS Zone Editor option.

  • Log in to your BlueHost hosting 
  • Click on the “Domains” section
  • On the next dialog box, you will have to select your domain name
  • Click on the “Manage” link
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  • After doing that, you will have to go back to the G Suite interface. And click on the checkbox that reads, ‘I have opened the control panel of my domain name.’
  • After that, it will show the MX record you need to include in your domain.
  • It will now show you the MX records that you need to enter. You will also see a link to the documentation, which shows you how to add these records to dozens of hosting and domain services provider.
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Click on the ‘Add Record’ button to save it. After that, repeat the process to add all five lines as MX records.

After you are done with adding the records, you will have to go back to the G Suite interface and click on the check box that reads, ‘I created the new MX records.’ 

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After completing this step, to continue the process of google email hosting for business, you will be needed to delete the existing MX records in your domain to continue to get a google email hosting for business. You can do that by taking the following steps: 

  • Go back to the DNS editor of your website.
  • Scroll down and find the MX records section.
  • From the previous MX record on your website, click on the delete button of all the old MX records.
  • Once you have deleted all the MX records, come back to the G Suite interface
  • Now you will have to click on the checkbox that reads, “I deleted existing MX records.”

At the very last step, you will be asked to save your MX records. For the majority of the domain providers, the MX records are auto-saved. If it is not saved auto, you can manually save the MX record. 

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After you are done saving the MX records, go to the G Suite interface and click on the checkbox saying ‘I have saved MX records.’ Then the box will look something like this. 

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Once you have got green checked on all of the boxes, then click on the “VERIFY DOMAIN AND SET UP EMAIL” button. If everything is done correctly, then it will complete the verification process, and you will be able to use the professional business email easily.

Using G Suite email and Gmail is similar. The layout, interface, everything is identical just it comes with additional features. 

So these are the steps you need to take in order to create Google email hosting for business and start a professional email address for your business. 

We hope the article was beneficial to you and answered how to start a professional email for your business. 
You can check our blog for more such content.

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